Case Study - Modernizing municipal records management
Cedar County needed to digitize decades of paper records while maintaining strict security and compliance standards for public access.
- Client
- Cedar County
- Year
- Service
- Custom Application Development, System Integration
Overview
Cedar County came to us with a challenge that many government organizations face: decades of paper records stored in filing cabinets, with no efficient way for staff or citizens to access historical documents.
Their existing system required manual searches through physical files, often taking days to fulfill Freedom of Information Act (FOIA) requests. The county needed a solution that would digitize their records while maintaining strict security controls and compliance with government transparency requirements.
We developed a comprehensive records management platform built on open-source technologies, ensuring the county maintains complete ownership and control of their data. The system features automated document processing, intelligent categorization, and role-based access controls.
The platform integrates with their existing systems while providing a user-friendly interface for both staff and citizens to search and access public records efficiently.
What we did
- Document Management System
- OCR & AI Processing
- FOIA Compliance
- Self-Hosted Infrastructure
Grayhaven Development understood our unique compliance requirements from day one. Their solution gave us complete control over our data while dramatically improving public access to records.
County Administrator
- Faster FOIA responses
- 90%
- Documents digitized
- 50,000+
- Citizen access
- 24/7
- Data sovereignty
- 100%